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Create FAQ Online With #1 Knowledge Management Software

Create FAQ Online With #1 Knowledge Management Software

A good FAQ page is a strikingly worthy asset.

We will tell you how.

Although FAQ pages, unlike a landing page or a sales page, does not apparently show direct return on investment, it saves your team in other factors like

  • helps you to maintain excellent customer service
  • gives you the ability to resolve the issues for your customer in a very short span
  •  helps you to maintain a lesser average time
  •  reduces customer support tickets and the burden on your support team
  • enhances your website’s organic traffic and
  • above all, gives your customers room to self-service.

Did you know that a whopping 67% of customers prefer self-service over speaking to a company representative?

So that is the indirect figure a good FAQ page will fetch you.

Besides, it is also a moment of truth to your conversion funnel. When a visitor is navigating to the FAQ section, it indicates your visitor’s interest in that product or service.

So, what more reasons are you looking for to build the valuable FAQ page?

Understanding and Creating FAQ: An All-Inclusive, Comprehensive Guide

What is an FAQ?

Frequently Asked Questions (abbreviated as FAQ) is one of the many crucial pages of your website. It gives your customers answers to recurring and common questions and addresses their concerns.

It is a nifty space where customers can explore and get information about the last details about your service or product. Unlike sales and landing pages, the content in the FAQ will provide clear, comprehensive, and brief answers. The objective of an FAQ page is not to generate leads but to foster and nurture the existing users and grab the attention of potential customers.

For eCommerce websites, an FAQ page will address the company’s policies and regulations about shipping, refunds, returns, eligibility, and more.

For software and digital services websites, an FAQ page will direct users to do basic troubleshooting like creating/modifying/deleting an account, updating user details, fixing common problems related to the product, navigating through the dashboard, and all basic assistance that does not require an expert.

At Document360, our FAQ section assists our clients with every last detail about our product. From providing assistance with using the knowledge management software to explaining in detail about every feature and its purpose briefly, it is an all-inclusive section on our website. It provides answers to the most common and recurring questions arising in our customer’s minds. It is a repository of the knowledge management software for old and new customers and the prospects too.

In addition to providing answers to common questions, when you plan your FAQ section in-depth, it will become one of the most significant tools that you can leverage to:

Improve sales by addressing your customer’s concerns and influence their purchase decisions

  • Save a lot of your support team’s time by reducing customer service tickets
  • Attract more (organic) traffic by boosting your website’s search visibility
  • Offer your visitors and customers a more pleasant overall user experience

A good FAQ page brings a lot of opportunities when it is leveraged to its fullest potential.

How do you create an effective FAQ page?

The best part about creating an FAQ is they are easy and straightforward. It is a continual process that evolves with your product or service and your brand.

If you are looking at how to create an FAQ online, we will share the tips that you can follow to build that powerful space.

Tip #1: Create a list of commonly asked and recurring support questions.
Doesn’t it sound obvious?

Well, it is obvious.

But unfortunately, it is the most overlooked too.

Approaching your customer support team for forming the foundation of your FAQ must be your primary thing, to begin with. They are in the front row handling your customers and their queries, and who better than your customer support team to tell you about the common questions they are bombarded with often.

You can request your support team to give you the list of the most recurring issues and the common questions.

Ferret your ticketing systems, emails, search bars to identify the questions and issues. Note them down with their frequency, keywords, and repetitive words. Initially, you can leave the long questions to be addressed by your support team (which you must work on later). Attend to those shorter, repetitive queries first.

You can leverage your social media comments to find out what questions your customers have asked, or you can directly ask them on your posts. That can open up to a lot of potential ideas.

Look at your competitor’s site for ideas and make sure you have those questions addressed.

While gathering information from different platforms, focus on the keywords and descriptions used by your customers. Maintaining that tune will allow you to stay optimized with your search terms from the beginning, so it will help your customers find answers easily the next time.

After you have made extensive research, jot down your research points and start building your FAQ based on the intensity and the importance.

Tip #2: Keep your FAQ content organized and simple.
Your FAQ needs direct, straightforward, easy answers related to your brand. Avoid jargons.

Edit ruthlessly and break down all lengthy words into simple, small, and brief answers. Keep your paragraphs shorter. Avoid stuffing answers to the same question, instead, break the question into as many smaller chunks and address the answers directly. Keep your content skimmable.

Organizing and creating categories for the same group will help your users find answers quickly. Make sure to name your categories with direct and common names.

Do everything it takes to make your FAQ page simple, straightforward, and easy to locate answers.

Tip #3: Make your FAQ page easily searchable.

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Your customers want answers to their issues swiftly, and they are not ready to navigate through the whole website only to land on an irrelevant answer.

You are losing many opportunities there.

Instead, proactively take the pain out of the searching process by allowing your customers to enter a word and show suggestions for them to pick from your FAQ repository.

Tip #4: Optimize your FAQ content for SEO.

If you build your FAQ section properly, it has a lot of potential to help you rank on the top in the search engine.

Create relevant content and link every question to a separate page so that Google can help you by showing your answers to the customers who are looking for any service or a product like yours.

Even if the internet users are not directly looking for your brand, they could still be looking for assistance for a problem that you could possibly solve. An efficiently keyword-optimized FAQ page could land the users on your webpage.

Tip #5: Update your FAQ content continually.

Successfully launching your FAQ section is a mere first step. Like we already indicated, it is a continual process.

You will need to closely monitor your FAQ’s performance against your customer query calls, emails, and support tickets’ volume. Find out the metrics and look for trends.

Commit yourselves to update your FAQ content regularly. Doing a check every quarter will save you time and a huge work pile in the future. And ensure to immediately update the content every time you roll-out a product or a service feature update.

Besides, look for redundant content and remove any content that does not serve a purpose or answer a query.

Tip #6: Ask for your customers’ feedback.

Feedback is a steering component for the business to successfully march forward. And it is true for your customer support experience as well. Allow your customers to rate your FAQ section.

It will help you measure the effectiveness and quality of your FAQ page. You would be able to understand which area needs improvement, so you could save the confusion or the same trouble for your new customer in understanding what you have written.

What are the benefits of having an FAQ page on your website?


Here are 9 compelling reasons as to why your business needs an FAQ page.

1.An FAQ page enhances user experience.

When you compile answers to common questions and categorize them under every topic, it makes it seamless for your customers to find answers quickly without having to navigate cluelessly. It will encourage them to self-service as you are clear in your process and have made it easy for your customers to locate answers.

2. An FAQ page is a powerful organic search option.

An FAQ page is a pool of opportunity to provide answers to questions about your business, industry, and your competitor’s. You can insert long questions in your FAQ section, which is not possible on the web pages. It will enhance your visibility for search engines, and you can get a lot of new prospects when your FAQ answers are checked.

3. An FAQ page can be selected by Google as Featured Snippets.

In some web searches about a product, service, or to-dos, Google highlights direct answers from websites in addition to displaying a list of search results. It is purely organic and based on the weightage and authenticity of your content. So appearing on a Featured Snippet when recommended by Google will remarkably increase organic traffic to your website.

4. An FAQ page serves as website navigation.

An FAQ page guides your user to the place where they want to land on your website – be it a product page, blog post, a whitepaper, or contact information. In addition to providing a great user experience, an FAQ page also enhances your internal link-building, which is one of the most deciding factors for search ranking.

5. An FAQ page saves time on customer service.

With a valuable FAQ page on your website to answer basic and common questions, your customer service agents will get more time to solve complicated issues.

6. An FAQ page acts as a powerful source for content ideas.

The purpose of your content in the FAQ is to provide value to the readers – by answering questions, solving their issues, improving their lives along with your product or service, etc. So what better place to find answers to every problem. Besides, you can use your FAQ content to build on blogs, social posts, create user engagement, etc.

7. An FAQ page helps you to focus on new customer service issues.

An FAQ page should be dynamic, like an emerging chronicle of customer interactions, queries, and concerns. Every time you update your service or product, policies, or have an announcement, you can add it to your FAQ page, so your customers will be up-to-date about your business.

8. An FAQ page builds trust and relationships.

Having an FAQ page on your website is a secret indication that you are committed to helping your customers find quick solutions. It builds trust in your brand and fosters your relationship with your customers. Remember customer loyalty is a great thing to achieve, and having a well-built FAQ page is one way to achieve that.

9. An FAQ page helps you to attend to your audience.

An FAQ page helps you to make a great sales pitch in a detailed way. You are presented with a forum to tell everything that you want about your business and product to your customers. Start with explaining the benefits and work backward to creating excitement about your business.

Besides, you can look at the analytics to discover your user’s behaviour on the website and use it to upgrade your sales with them.

An intuitive knowledge base software to easily add your content and integrate it with any application. Give Document360 a try!

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How to create FAQ online using a Knowledge Management Software?

At this point, you know what an FAQ is, the tips to create one, and how it is beneficial to your business.

Now, if you want to create an online FAQ page for your website but worried about how it will fit your existing website, do not worry, we have a solution for you.

Document360, the Knowledge Management Software designed for evolving companies!

You do not need to revamp your complete website or invest in an expensive developer. In lieu, you can use a knowledge management software like Document360 to build your online FAQ section.

Admittedly, using knowledge management software to create an online FAQ page will give you super results and benefits over a conventional FAQ page.

For both beginners and experts, an intuitive knowledge base software like Document 360 will allow you to easily

  • create online FAQ with formatting options
  • upload content dynamically without the need to hustle with developers and code.

You will find uploading, categorizing, and organizing your FAQ page simpler than ever.

Plus, Document360 gives you various options to completely customize and brand your FAQ section. It will help your users instantly find out who you are.

It also lets you create and build internal links to other articles inside your FAQ. It will prove advantageous, especially when you want to maintain an organized and professional FAQ section, just like your brand.

You can do really cool things like

  • create customizable home page and domain
  • change themes, colours, and update fonts in the rich text editor
    add visuals and videos
  • tag and label articles for quick access and grouping,
    boost your content for SEO
  • improve search engine visibility
  • get complete access to analytics
  • experience real-time knowledge support
  • add files and attachments to support your content
  • encourage your team to collaborate in real-time on the content through drafts
  • integrate third-party applications
  •  use widgets on the website to provide quick support and easy navigation
  • connect via API
  • troubleshoot multiple answers on the basis of your user’s interaction, and much more.

What’s more, a world-class knowledge base software like Document360 prepares you with the tools to study how your website visitors and users are communicating with your FAQ content. It is remarkable because solid metrics are crucial if you want to continually improve and adjust your content based on your user’s consumption.

Finally, using knowledge management software like Document360 will allow you to create a searchable repository of solutions. It gives you the forum to help your customers land on the answers they are exactly looking for with ease.

If you are impressed and are looking at climbing on the bandwagon, we have an uber-propelled knowledge base software to create your FAQ page.

Summing Up:

Having a valuable FAQ page is a thin line difference between having a happy customer or an irritated one. It could make or break your whole customer service prodigy.

Too many brands keep their FAQ page as the last thing to work on. Filling that section with very basic and inadequate information that does not serve any purpose or address any concerns will not do any good but only worsen things up.

Rather, to be seen as a brand that cares for their customers just like the products and service they invent, work on

  • Building real questions and address problems that customers actually have
  • Keeping the FAQ simple, streamlined, categorized, and well-maintained
  • Making your FAQ page searchable
  • Optimizing your FAQ content for SEO
  • Regularly updating it every quarter and during an update
  • Collecting and working on your customer’s feedback

Valuing your FAQ section like a powerful, influential property will allow you to upskill your customers about your product, build trust in your potential customers, and reduce repetitive support calls and tickets.

And if you want to upgrade your FAQ section to the next level, warranting it with an intuitive knowledge base software like Document360 will help achieve that and put you in the forefront.

Having said that, we encourage you to sign up, check for the real-time usage experience, build your content, upload it on Document360’s platform, set up your dashboard, and assist your customers with the answers, queries, and concerns they may have.

An intuitive knowledge base software to easily add your content and integrate it with any application. Give Document360 a try!

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